Grants and Contracts Manager (Pre-Award)

Reporting Responsibilities:

• Reports to the Project Director

• All personnel actions to include scheduling and time off requests reviewed and approved by Project Director

• Represents Geneva at meetings and conferences as required

•  Attends all staff meetings, departmental meetings, and other meetings as required

• Remains accessible and accountable at all times during work hours

• Returns telephone messages within 24 hours of receipt; returns email messages in a timely manner as appropriate

Proposal Development Responsibilities:

• Conduct initial and ongoing consultations with potential investigators and/or research team members

• Meet with potential investigators to conduct a needs assessment

• Identify funding sources and opportunities through daily notifications, individual searches, and mass searches according to the needs of investigators

• Seek and distribute funding announcements according to appropriateness for grant and contract opportunities (individual, focus area groups, and Funding Bulletin)

• Assist investigators with research proposal development activities to include: preparing intent letters, budget projections, completing personnel forms, formatting documents according to RFP instructions, proofreading documents, preparing documents for submission to funding source, and conducting follow-up

• Ensure compliance with OMB Regulations, DoDGAR, FAR, and other applicable regulations

• Conduct fiscal and administrative review prior to submission including F&A costs, benefit loading rates, subcontract proposal

• Check for compliance with human subjects, animal use, and conflict of interests

• Work with Project Director to negotiate with sponsors to establish terms and conditions of grant and contract awards

• Assist with the preparation of proposal revisions by reviewing feedback provided by funding source, preparing revised proposal or written response in collaboration with the research team, and submitting the revised proposal/response to funding source; if necessary, identify alternative funding sources

• Provide continuous guidance to potential investigators throughout the application process

• Maintain current information for all clients and proposals in database

• Identify and maintain information in database related to research expertise and services typically utilized on research studies (e.g. statisticians, content experts, transcription services, etc.)

• Transition grant and contract awards to Post Award team for award management

Contract Proposal Development Responsibilities:

• Identify contracting opportunities for the Foundation (e.g. goods and services contracts)
• Develop response to “Requests for Information" and contract proposals to include: planning for the response, writing and editing proposal components, preparing a budget, formatting and packaging the proposal for submission, and serving as point of contact for the Foundation
• Prepare correspondence as a result of sponsor’s request for additional information

Marketing Responsibilities:

• Market proposal development services through letters, email, website, etc.

• Network with potential investigators to expand the pool of researchers and encourage proposal development

• As needed, assist in the creation of new marketing tools to promote business development and increase grant and contract applications

General Responsibilities:

• Work with Grants and Contracts Department team towards short-term and long-term goals

• Work with Project Director in the planning, evaluation, and preparation of the Pre-Award Department’s operating budget to include analyzing needs, resources, and forecasting revenue

• As identified, improve operating procedures, activities, and policies to enhance Geneva’s pre-award management services

• Promote confidentiality of research protocols at all times

• Provide timely, quality customer service

• Work with the Project Director and Grants and Contracts Director on strategic planning related to the management of the Grants and Contracts proposal development services

• Remain current on grant and contract regulations to include, but not limited to OMB A-110, A-122, A-133, DODGAR, and FAR

• Review federal grant announcements regularly and search websites for funding opportunities

• Maintain ACCESS database of funding opportunities and interested investigators

• Bachelor’s degree required

• Proposal development or grant management experience required

• Health care background and knowledge of military system preferred

• Demonstrated competence in oral and written communication

• Understanding of grant-related regulations including OMB Circulars A-110 and A-133

• Strong interpersonal and communication skills

• Ability to work in a fast paced high-pressured environment with strict deadlines and be able to manage multiple priorities

• Proven ability to exercise independent judgment, multi-task and meet required deadlines

• Proven ability to work well with diverse personalities in a team, and function well under pressure

• Computer skills including knowledge of Microsoft Word, Excel, Access, e-mail, and world wide web

 Work Qualifications, Working Conditions, and Travel:

• Able to lift 20 pounds utilizing proper lifting techniques
• Work conducted in an office and/or home environment
• Must be willing to travel for business as required
• Must possess a valid state driver’s license and access to reliable transportation
• May be required to work in confined spaces and may need to share office space with others