Senior Manager, Records & Information Management

 Description Astellas is the bright spot in the pharmaceutical industry -- not just because of what we do, but in the way we do it. If you are looking for a company where you can change a life, make a dream come true, and light the way for a better tomorrow, Astellas is the place where you can shine. We offer a different kind of work culture. A high standard of ethics is mandatory. Quality is our pledge. Diversity is valued. Individual initiative is rewarded. Astellas offers an environment where our employees can make a real difference. Come, shine with us!

Astellas is announcing a Senior Manager, Records & Information Management opportunity in our Northbrook, IL location.

Under the direction of the Associate Director, Information Management and Legal Operations, this individual will be responsible for planning, development and administration of the records and information management 'RIM' program for Astellas in the Americas region. Provides consistent information management guidance to ensure compliance with relevant regulatory, legal and business requirements. Independently coordinates the resources necessary to successful complete IM projects, meet business objectives and ensure customer service.
Job responsibilities cover the three principal program areas required for enterprise RIM policy compliance. This includes:
Governance and Risk Management
• Develops, implements and maintains a comprehensive RIM program framework, including policies, procedures and the Record Retention Schedule for Astellas locations in the Americas that currently reflect global pharmaceutical regulatory, legal and business requirements.
• Creates and leads RIM initiatives, monitors and reports on progress in achieving program milestones.
• Leads the development and implementation of information management training; coordinates resources as appropriate; coordinates resources as appropriate.
• Partners with Litigation and other legal members on RIM-related and/or discovery issues and training for Legal Hold Order/information lifecycle management.
• Leads a network of Business Liaisons and Records Coordinators to coordinate implementation, share best practices and support compliance with RIM policies and practices.
• Monitors program compliance and proactively addresses concerns and deviations; provides guidance; conducts department-level audits to ensure compliance with RIM policy, BSOPs and retention schedule; reports findings and recommends solutions to Associate Director; coordinates any corrective actions necessary.
Technology Alignment
• Collaborates with IT to align corporate systems and to design and configure RIM tools to implementation of RIM practices in business processes; establishes standards for metadata capture and records classification.
• Designs and implements training tools for employees and contractors on how to manage electronic information.
Business Process Integration
• Resolves information management issues by evaluating and identifying business process improvements that will facilitate more efficient information management and compliance with RIM governance.



Bachelor's degree
• 5+ years' experience with RIM practices and procedures in a highly regulated work environment (i.e. Pharmaceutical or Financial industries)
• Strong project management skills.
• Experienced in conducting business process interviews.
• Demonstrated interpersonal and negotiating skills.
• Ability to work independently and collaboratively.
• Strong knowledge of computers, databases and electronic records management functionality in document management and collaborative systems (shared drives, SharePoint).
• Excellent verbal and written communication and listening skills.
Preferred:
• 7+ years' experience with RIM practices and procedures in the pharmaceutical industry.
• Demonstrated experience working collaboratively to analyze processes and identify process improvements
• Advanced degree in business, management, information management or project management.

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