Executive Administrative Assistant

Milliner & Associates, LLC is one of Indiana's finest Accounting, Finance, Administrative and Human Resource staffing firms.

As specialized recruiters, we conduct searches for every imaginable accounting, finance and human resource function at every level. We distinguish ourselves with the one-on-one relationships we develop with everyone we serve. Our past and future growth is as strong as the partnerships we build with our candidates and clients.

Our north side is seeking an experienced Executive Administrative Assistant for a Direct Hire opportunity.

Duties and Responsibilities:
 

• Performing general administrative functions
• Draft correspondence
• Arranging all meetings, schedules and travel
• Maintaining weekly staff schedules
• Handling phone coverage for the President
• Prepare presentations using PowerPoint
• Process and distribute mail
• Maintain and update corporate records and files
• Must be able to express ideas clearly and concisely both verbally and in writing and be very creative
• Should be very technically savvy in relationship to using Microsoft Office
• Previous experience in a fast-paced organization supporting executives
• Must be a self-starter who displays initiative
• Takes independent action with minimal supervision
• Able to work independently  

Ideal candidates should have the following:

Education and Minimum Knowledge/Experience:

• High school diploma required; college degree preferred
• Ability to grasp concepts and apply to immediate environment is essential
• Ability to thrive in high transaction oriented environment
• Ability to multi-task
• Interpersonal skills for internal and external phone and personal contact
• Professional demeanor/appearance for contact with upper management
• Problem solving abilities
• Promptness
• Positive Attitude
• Strong organizational skills are essential
• Ability to protect highly sensitive information
• Ability to adapt to different personal styles of coworkers
• Flexibility
• Prioritization
• Strong attention to detail
• Common sense
• Seven + years of office administration, preferably in a professional business environment
• Ability to handle multiple tasks simultaneously and effectively work to completion with accuracy within timeline assigned
• Excellent computer skills:  MS Word, Excel, PowerPoint and Outlook are a must
• Ability to communicate effectively with all levels of the organization