Executive Assistant/Office Manager

A leading media company located in downtown Chicago seeks an Executive Assistant/Office Manager to join their team!

Responsibilities of the Executive Assistant/Office Manager:

• Provide daily administrative support to the President
• Execute and manage various administrative and executive support tasks
• Coordinate meetings, conferences, and conference calls
• Heavy calendar management with internal and external executives
• Arrange travel schedule and reservations for executive staff as needed
• Prioritize and manage multiple projects simultaneously
• Assist with preparation of sales or presentations materials and contracts
• Assist with accounts payable and accounts receivable
• Provide assistance with human resource related tasks
• Maintain relationships with external clients and vendors
• Manage incoming and outgoing mail along with other shipments
• Order and maintain office supplies
• Answer phones and direct calls appropriately 

Requirements of the Executive Assistant/Office Manager:

• Must have a Bachelor’s or Associate’s degree
• Experience with event planning and creating travel arrangements are preferred
• Working knowledge of ACT!, Salesforce, or other CRM or database software
• Must have at least two years of professional office experience supporting an executive
• Must have excellent calendar management skills
• Must have strong writing, editing, and proof reading skills
• Strong knowledge of Microsoft Office Suites and Quickbooks