Administrative Support

About Us:

AAPM&R (American Academy of PM&R) is a premier not-for-profit national medical society for the specialty of physical medicine and rehabilitation. AAPM&R is the only organization exclusively serving the needs of practicing PM&R physicians. The Academy is currently located in downtown Chicago and will relocate to Rosemont in the fourth quarter of 2009.

Description of Administrative Support:

The American Academy of Physical Medicine and Rehabilitation is a premier not-for-profit national medical society for the specialty of physical medicine and rehabilitation. Currently located in downtown Chicago, the Academy will be relocating to Rosemont, IL in mid-November.

AAPM&R has several immediate openings for highly skilled administrative support candidates in the Education and Health Policy and Practices departments. The successful candidates will be energetic professionals who understand the business importance of the tasks performed by administrative assistants, examples include supporting the department with copying, filing, responding to telephone and email inquiries, drafting standard correspondence and assisting the Director and team members with the general workflow of the department.

Required Knowledge, Skills and Abilities:

• Knowledge of general office methods, procedures, practices and equipment, and filing and recordkeeping procedures; Knowledge of association management processes and iMIS database system, a plus.
• Exceptional customer service skills, including the ability to respond to Academy members, internal staff and others in a professional, knowledgeable, helpful, and friendly manner.
• Good diction, grammar, and vocabulary, in both verbal and written usage with the ability to organize, structure, and communicate information and ideas clearly both verbally and in writing.
• Strong data entry skills and excellent attention to detail.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to organize, prioritize and complete multiple tasks within deadlines.
• Ability to effectively collaborate within and across departments in order to achieve both departmental and organizational goals.
• Maintains high professional standards of integrity, ethics, and commitment to the goals of AAPM&R.

Requirements of Administrative Support:

Education and Experience:

• High School degree is required
• Associates or BA degree is preferred
• Three or more years related experience.

Estimated Travel: Less than 5%.

AAPM&R offers an excellent work environment, competitive salary, and a very comprehensive benefits package. Additionally, we are an Equal Opportunity Employer (EOE).

Keywords:administrative support, secretarial, administrative, clerical, clerk, admin, receptionist, assistant, data entry, data-entry, front-desk, secretary, front desk