Administrative Assistant / Office Manager

• Preparation. formatting and binding of financial statement reports.
• Copying, filing and mailing of Corporate, Partnership and Individual income tax returns.
• Updating of a detailed excel spreadsheet on the extensions mailed certified mail.
• Updating of the tax due list.

General administrative tasks:

• Word processing, including composing memos, letters, emails and other correspondence in accordance with established Company Standards
• Sending of fax messages, completion of certified mail receipts, processing of outgoing Federal Express and other courier packages
• Manual scanning or electronic printing of forms, reports, correspondence into PDF and TIF formats.
• Setup of client and financial folders on the company's network.
• Occasional internet research.
• Re-file client folders
• Professional switchboard telephone support, to include answering, directing and screening calls as needed.
• Greeting and escorting clients and visitors to the proper party.
• Maintaining partner's calendar.
• Receiving and routing mail.
• Ordering and maintaining supplies.
• Process Partner time and expense reports.

• Must work independently within an established administrative framework
• Knowledge of modern office methods and procedures, filing, telephone techniques, and office equipment.
• Ability to perform secretarial and clerical duties with speed and accuracy without immediate and constant supervision.
• Accounting software experience a plus (ProSystem Practice, ProSystem Tax, ProSystem Engagement).
• Personable team player, willing to work with and contribute to the success of a team of personable, highly motivated professionals.
• Proven expertise in MS Word and MS Outlook with a working knowledge of MS Excel, and Adobe software applications.
• Time flexibility, specifically the ability and willingness to work before or after regular hours to meet occasional short notice report deadlines; regular hours are 8:30 a.m. to 5:30 p.m. Mondays through Fridays.
• Excellent communication skills - spelling and grammar, good proofreader, ability to write/answer correspondence.
• Demonstrated high-level client-service orientation, ability to handle sensitive and confidential information with maximum discretion.
• Ability to understand challenges facing partners and staff members and be able to manage/reschedule priorities effectively.
• Professional demeanor.
• Organized, detail-oriented, competent follow through skills.
• Solid organizational skills with the ability to multi-task.

• Prefer associates degree in secretarial science with at least 2-3 years of administrative experience.
• Bi-Lingual applicant preferred (English / German).

Local Candidates Preferred. No Relocation Assistance is offered.

Benefits

We offer compensation commensurate with abilities and experience including competitive salary and benefits package (health insurance, life insurance, dental insurance, long-term disability, 401(k) plan, Flexible Spending Account plan, paid parking or public transportation and vacation).

No phone calls or agencies please.

We thank all who express interest in this opportunity; however only those selected for an interview will be contacted.

                                       Rödl and Partner is an Equal Opportunity Employer (EOE).