Accounting Coordinator - Accounts Payables/Accounts Receivables

Progressive facility management consulting firm seeks Accounting Coordinator to join their team.  If you have 1 to 3 years experience in both accounts payables (A/P) and accounts receivables (A/R), with exceptional attention to detail, a passion for accounting and a great attitude, this is the job for you! 

Essential Functions:

• Responsible for all accounting functions related to WIP transactions including order processing, acknowledgment discrepancy reconciliation, accounts payables, accounts receivables & client invoicing.
• Responsible for following up with team members to reconcile discrepancies and questions related to WIP transactions.

Job Responsibilities:

• Set-up new clients in Team Design database
• Correct any manufacturer SIF code errors in Team Design database
• Process Manufacturer Purchase Orders including the verification of manufacturer codes, addresses, GP% and special pricing
• Perform and verify credit checks
• Create project folders, print purchase orders, transmit electronic orders, fax purchase orders and email order confirmations
• Process manufacturer order acknowledgments
• Handle change order management including following up on discrepant order acknowledgments
• Process manufacturer invoices including database input, verifying unit and total pricing, scheduling invoice for payment and entering freight, packaging and other add-on costs
• Manage client invoicing process including scheduling invoice triggers, tracking manufacturer invoices, maintaining internal documentation and backlog reports and mailing invoices to the appropriate parties

• 3 to 10 years experience with electronic order processing and client invoicing required
• 3 to 10 years accounts payables experience required
• 3 to 10 years accounts receivables experience required
• Experience with order entry and accounting databases required
• Exceptional organizational skills and attention to detail
• Strong oral and written communication
• Associates Degree or Bachelors strongly preferred