Administrative Assistant
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Job Description

Serves as office receptionist, screens incoming calls and correspondence; responds independently when possible.

Arranges programs, events or conferences by arranging for facilities and caterer.  Issues meeting notice information or invitations, coordinates speaker arrangements, and controls event budget.

Performs daily operational tasks for the office, including processing bills, purchase orders, and other financial documents; filing; and arranging for building and equipment repair and maintenance.

Arranges travel plans and itineraries including annual visits with Kentucky delegation in Washington DC and elected officials throughout the General Assembly.  Compiles documents for travel-related meetings.

Takes and transcribes dictation, and composes and prepares confidential correspondence, reports, and other complex documents.  Responsible for filing and managing data.

Arranges meetings, and performs administrative duties in support of Board.

 

Compiles data and information regarding cable operations and satellite carriage.

Manages supervisor’s calendar and independently schedules appointments.

 

Transcribes daily Reaction Line from viewers.  Responds to viewer calls/concerns in a timely fashion with appropriate information.  When needed forwards questions/concerns to appropriate K staff members.

 

Provides a monthly recap of reaction line calls related to various programs. 

 

Other duties as assigned. 

 

Job Requirements

Position Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

 

High school diploma/GED with a minimum of five years secretarial or administrative experience.  Excellent computer skills, especially in word and excel.  Excellent communications skills.

 

Job Snapshot

Base Pay $14.00 /Hour
Employment Type Seasonal/Temp
Job Type Admin - Clerical
Education High School
Experience At least 5 year(s)
Manages Others No
Relocation No
Industry Other Great Industries
Required Travel Not Specified
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Administrative Assistant


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