Administrative Assistant
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Job Description

ADMINISTRATIVE ASSISTANT

This is a Temporary/In-House Employment Opportunity


 

United Staffing Associates (USA) is a privately owned full-service staffing company. Headquartered in San Luis Obispo, California, we also have branch locations in Paso Robles, Santa Maria, Oxnard, Visalia, Porterville, Delano, Lindsay, and Bakersfield, California and Las Vegas, Nevada. We are engaged in every aspect of the employment industry, including staffing, hiring, recruiting, human resources, safety training, consulting, skill testing, and more. The industries we serve include office administration, financial operations, customer service, manufacturing, construction, maintenance, landscaping, warehouse and distribution, accounting, production, hospitality, viticulture, labor, medical, legal, information technology, agriculture, and many others. 

United Staffing Associates is currently seeking an experienced Administrative Assistant/Staffing Coordinator for our San Luis Obispo, CA location. 
  

 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following.  Other duties may be assigned.

 

  • Operate telephone switchboard; must answer, screen and forward calls, providing information, taking messages and scheduling appointments.
  • Perform administrative support tasks such as proofreading, transcribing handwritten information, and operating calculators or computers to work with pay records, invoices, balance sheets, bank deposits, and other documents.
  • Reviews employment applications and job orders to match applicants with job requirements, using manual or computerized file searches.
  • Interviews job applicants to match qualifications with employers' needs, recording and evaluating applicants' experience, education, training, and skills. Performs reference and background checks on applicants as requested. Hires accordingly.
  • Establishes and maintains relationships with clients/employers to stay informed of current and future hiring and business needs. Makes retention calls as needed. Prepares job orders from client interviews. Copies verified job orders and follows distribution procedure.
  • Prepares new client information and submits to corporate office for a quote. Submits proposal and credit application to new client and follows up.
  • Performs searches for qualified candidates according to relevant job criteria, using computer databases, networking, Internet recruiting resources, cold calls, media, recruiting firms, and employee referrals.
  • Faxes resumes and applications to clients; arranges for interviews and provides travel arrangements as necessary. Follows up with client and applicant following interview. Selects qualified applicants and/or refer them to employers, according to agreed procedures.
  • Maintains current knowledge of best hiring practices, Equal Employment Opportunity (EEO) and affirmative action guidelines and laws.
  • Advises managers and employees on staffing policies and procedures.
  • Contact employers to solicit orders for job vacancies, determining their requirements and recording relevant data such as job descriptions.
  • Conduct workshops and demonstrate the use of job listings to assist applicants with skill building.
  • Dispense Personal Protective Equipment, paychecks, and job applications as appropriate. Hold initial employee orientation, including the presentation of the safety video. Answer applicants’ questions.
  • Dispense and track employee time cards.
  • Greet persons entering the office, determine nature and purpose of visit, and direct or escort them to specific destinations.
  • Hear and resolve complaints from clients, temporary employees, and the general public.
  • File and maintain records, including the set-up of files for new clients.
  • Transmit information or documents to clients, using computer, mail, or facsimile machine.
  • Assist with recruitments and job placements as needed.
  • Provide administrative or other support to Account Executives/Sales Team on request.
  • Provide information about the Company and/or services provided.
  • Maintain a positive image in the reception area by keeping a neat, clean and orderly work space.

  

  

 

 

Job Requirements

  

ADMINISTRATIVE ASSISTANT

This is a Temporary/In-House Employment Opportunity



  

QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  

  • Must possess the ability to develop specific goals to organize work and prioritize tasks in order to accomplish goals. Must be flexible and responsive to client and company needs and provide attention to detail.
  • Requires knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology required.
  • Must have knowledge of the structure and content of the English language. Must be able to provide clear and useful information in a courteous and helpful manner to the public, prospective employees, vendors, clients, supervisors, and co-workers, in written form, via e-mail, and in person. Must be able to demonstrate a positive customer service image.
  • Must be able to gain a basic understanding of technology utilized by the Company; a demonstrated proficiency in computers, including MS Office software is required. Strong computer literacy  and usage is also required. 
  • Must quickly gain an understanding of the relationship of all company positions to each other, and their impact on meeting company goals. Must be able to perform as a team member in the work environment.
  • Bilingual Spanish candidates encouraged to apply  

 

EDUCATION and/or EXPERIENCE

  • Must have a minimum of two (2) years experience in progressively responsible administrative business positions; previous recruitment and selection experience required.
  • Experience in a recruiting related industry a plus.
  • Demonstrated strong interpersonal skills required. Strong written and verbal communication skills required.
  • Demonstrated excellence in time management and organizational skills.
  • Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
  • Ability to read and comprehend instructions, short correspondence and memos.
  • Ability to apply common sense understanding to carry out detailed written or oral instructions.
  • Ability to deal with problems involving a few concrete variables in standardized situations.
  • Advises employees on staffing policies and procedures.
  • Contact employers to solicit orders for job vacancies, determining their requirements and recording relevant data such as job descriptions.
  • Conduct workshops and demonstrate the use of job listings to assist applicants with skill building.
  •  Maintains current knowledge of best hiring practices, Equal Employment Opportunity (EEO) and affirmative action guidelines and laws.administrative/ataffing industry business positions.
  • Experience in a recruiting related industry a plus.
  • Demonstrated strong interpersonal skills required.
  • Demonstrated excellence in time management and organizational skills.
  • Strong written and verbal communication skills required.
  • Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
  • Ability to read and comprehend instructions, short correspondence and memos.
  • Ability to apply common sense understanding to carry out detailed written or oral instructions.
  • Ability to deal with problems involving a few concrete variables in standardized situations.


 


          

If you are fully qualified for this opportunity, please apply now.

  

Keywords:  administrative assistant, staffing coordinator, recruiter, recruiting, bilingual Spanish, employment, staffing, office administration

Job Snapshot

Employment Type Full-Time/Part-Time
Job Type Admin - Clerical, Human Resources
Education High School
Experience At least 2 year(s)
Manages Others No
Relocation No
Industry Employment - Recruiting - Staffing
Required Travel None
Job ID AA - San Luis Obispo
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Administrative Assistant


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