Administrative Time tracking Coordinator

Job Description

SmartSource, Inc a fast paced nationwide technical staffing firm located in St. Charles is currently in need of Administrative support within our new expanded corporate office.

We are conveniently located 5 minutes from downtown St Charles, just steps from Pheasant Run Resort.

Work hours are Monday through Friday 7:30am to 4:30pm

This position is full time, salaried with benefits. Salary is going to be from 30-33k (depending upon skills, experience and educational background). Benefits include medical, dental, 401k and vacation.

This position is working within our stellar admin department and has various functions. Some of the responsibilities include, not limited to:

Online Timekeeping System Administration
• enter timesheets & spreadsheets of time/expenses/units
• setup & database entry
• working with contractors to enter & complete entries in timely fashion
• working with payroll and billing departments as requested

Receptionist Assistance
• answer telephone, screen and direct calls to main & other offices
• take and relay messages
• provide information to callers
• receive and sort mail and deliveries

Administrative Assistance
• general administrative and clerical support
• sorting, alphabetizing and filing as needed
• update excel spreadsheets
• update databases

Education and Experience
• high school diploma required
• knowledge of administrative and clerical procedures
• knowledge of computers and relevant software applications
• including but not limited to Microsoft Office 2013 – Excel, Word & Outlook
• knowledge of customer service principles and practices

Key Competencies
• verbal and written communication skills
• professional personal presentation
• customer service orientation
• information management
• organizing and planning
• attention to detail
• initiative
• reliability
• stress tolerance & must be able to follow directions

Job Requirements


Job Snapshot

Employment Type Full-Time
Job Type Admin - Clerical
Education None
Experience None
Manages Others Not Specified
Industry Other Great Industries
Required Travel Negligible
Job ID 11496-1
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Administrative Time tracking Coordinator

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